Mindful that there was a need for an international organisation to facilitate scholarly exchange on the subject of teaching academic writing in Europe, an informal association known as the European Association for the Teaching of Academic Writing (hereafter EATAW) held its first international conference in Groningen, the Netherlands, in June 2001. Prior to being formally founded as a non-governmental organisation in 2007, EATAW existed as an informal organisation by agreement of its members. The seat of the organisation will be that of its current Chair. All aspects of its functioning not specified in this constitution are governed by the relevant sections of Swiss law. This constitution was revised in 2014 and verified by the General Assembly at the EATAW conference in 2015.
EATAW is a scholarly forum which seeks to promote the scholarship and practice of teaching and learning in higher education by bringing together those involved or interested in the teaching, tutoring, research, administration and development of academic writing in higher education in Europe. EATAW does not seek to make any commercial profit, and is independent from any commercial, political or religious organisation.
Its aims include:
While the language of communication of the organisation is English, EATAW strives to promote and support good scholarship and practice for the teaching of academic writing, including conference contributions, in any European language.
For the purposes of achieving these goals in part, EATAW will hold a biennial conference at a European location, to which all its members are invited. Members may propose other initiatives for the further achievement of the goals, which will be considered by the Board and supported by EATAW wherever appropriate and feasible.
Membership of EATAW is open to individuals from all over the world whose principal function is as teachers, tutors, researchers, or administrators of academic writing, or who are otherwise interested in learning about, discussing and sharing in the development of academic writing in a European context. EATAW charges no membership fees and treats all members equally. To become a member, interested individuals are required to register their membership in writing with EATAW via the institution's website and to renew this membership biennially.
4. Financial matters
The main revenue source includes revenues from EATAW-related events or sponsors. Any assets of EATAW can be used by the Board to promote the aims of the organisation. This includes providing scholarships or travel grants at the discretion of the board based on two-thirds majority decisions. EATAW also maintains a website and membership database.
In respect of the biennial conference
All assets and expenditures will be accounted for and reported by the Treasurer at the General Assembly. Should the association dissolve; the Board shall oversee the distribution of assets in accordance with item 8.
5. The General Assembly
The EATAW General Assembly will be held during the biennial conference. All EATAW members are entitled to attend this assembly. Members present at the Assembly (hereafter 'voting members') have the right to vote on issues presented to them by the EATAW Board.
Individuals may present issues for discussion at the General Assembly to the Board up to four weeks in advance of the date of the General Assembly. Given the limited time available for the General Assembly, the Board will decide on the priority of items on the agenda. A final agenda of issues to be discussed at the Assembly will be presented to the membership via the listserv no later than two weeks before the date of the meeting.
Issues brought to the agenda of the Assembly for discussion may include amendments to the constitution. These may only be approved by a two-thirds majority of the 'voting members' present at the Assembly. Proposals on other issues may be accepted by simple majority of voting members present.
The rights and duties of the General Assembly include but are not limited to:
6. The EATAW Board
The voting members of EATAW will elect an executive Board from among themselves at the EATAW conference. Voting may take place through an online system.
Nominations for election will be accepted up to four weeks in advance of the date of the elections. Candidates standing for election must have a demonstrated interest and experience in the teaching of academic writing, must have been associated with EATAW for two years, and must have attended at least one earlier EATAW conference. Members of EATAW working in countries outside Europe may stand for election. Under extreme or extenuating circumstances candidates can stand for the board in absentia. This would involve explaining in the presentation to the membership why the candidate is unable to attend the conference. Candidates standing in absentia must be able to attend the post-conference board meeting via online media.
The Board will have seven members, who will be the seven candidates for election who have received the largest number of votes. Board members will serve a two-year term and may subsequently stand for re-election. There should be no more than three representatives on the board of the same country or educational system. If four or more candidates from the same country or educational system get sufficient membership support to be on the board, only the three candidates with the largest number of votes will become board members. In the case that there are four candidates resident in one country or educational system but where one of those candidates is active in a different country or educational system and therefore able to represent that country or educational system, the candidate shall be deemed to be eligible for membership of the board, even though this means four of the board members will be resident in the same country.
Up to two places on the Board may be granted to members based outside of Europe, if these are among the seven candidates receiving the largest number of votes. For voting and board membership purposes, EATAW treats ‘Europe’ as constituted of those countries that are members of the Council of Europe (http://hub.coe.int/). If there are not sufficient candidates to form the seven-officer board, the remaining board members can fill missing positions by assigning ex-officio members for the required functions. The Chair has a casting vote in the board only if the number of board members is even for any specific voting procedure.
By agreement of the Board, EATAW members with special duties, such as organisers of the next conference, as well as ex-officio members representing other organisations with similar goals may be invited to share in Board discussions, but do not have the right to vote. If the editor of the Journal of Academic Writing is not on the board, the editor will nevertheless be an ex-officio member to the board.
Conference fees are waived for board members, including ex-officio board members. There is no other financial compensation for their work with EATAW.
6.1. Duties of the Board
The duties of the Board comprise:
6.2 Duties of the Chair
The duties of the Chair comprise:
6.3 Duties of the Deputy-Chair
The duties of the Deputy-chair comprise:
6.4 Duties of the Treasurer
The duties of the Treasurer comprise:
6.5 Duties of the Secretary
6.6 Duties of the Membership Secretary
The duties of the Membership Secretary comprise:
6.7 Duties of the Web Secretary (can be ex-officio)
The duties of the Web Secretary comprise:
6.8 Duties of the Editor of Journal of Academic Writing (can be ex-officio)
7. Communication with and among Members
All members will be prompted to subscribe to the EATAW listserv on becoming members. Between conferences, the Board and any individual members wishing to do so will communicate with the EATAW membership on any subjects directly relevant to the goals of EATAW, or on administrative or informational matters, using the EATAW listserv. The Board may solicit the opinion of the membership on important matters via this same channel. No other channel, group or mailing list will be used for official communications with and among the membership.
8. Disbanding the Organisation
EATAW as an organisation can be disbanded if two-thirds of its members agree on this. In this case, an organisation with similar aims to EATAW shall be identified to which the assets of EATAW will be handed over, and which agrees to accept those assets. The Board will decide as to which organisation this should be in the event of a decision to disband EATAW.
Approved June 20, 2017
Please download the constitution here.